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BlueBot

Recipes

Google Calendar recipes

Text the people on an event before it starts.

Open in Claude Open in ChatGPT .md

Two recipes for Google Calendar. Each names its trigger and the BlueBot step, lists the fields to map and says how to test it with your own number before anyone else gets a text.

How Google Calendar connects

  • Zapier: BlueBot’s Zapier app has a Send Text action and instant triggers for incoming texts and every change of state.
  • Make: BlueBot’s Make app sends texts and starts scenarios when a text comes in or changes state.

Text clients an hour before

PartWhat it is
TriggerGoogle Calendar’s Event Start trigger in Zapier set to an hour before
ActionBlueBot’s Send Text action
Connects throughZapier

Steps

  1. Put the client’s mobile number in each event’s description.
  2. Start a Zap with Google Calendar’s Event Start trigger set to an hour before.
  3. Pull the number out of the description with Formatter by Zapier’s Extract Phone Number.
  4. Add BlueBot’s Send Text action and map that number to To.

Map the fields

BlueBot fieldMap it to
ToThe person’s mobile number from Google Calendar. US numbers can leave off the +1.
TextHi, see you in an hour at {{location}}. Reply here if you’re running late.
{{location}} in the textGoogle Calendar’s location field.
Metadatasource set to google-calendar, and record_id set to the record’s id, so the status and reply webhooks for this text can find the record again.
ServiceAuto, the default: iMessage when the person uses it, otherwise SMS through your iPhone.

Test it

Put your own number in To and press Test step. A text arrives on your phone from your own number, and Zapier shows the message BlueBot returned with state: "queued". Then map Google Calendar’s field back into To and turn the Zap on.

Text yourself before each meeting

PartWhat it is
TriggerA scenario that runs every 15 minutes
ActionBlueBot’s Send Text module
Connects throughMake

Steps

  1. Schedule the scenario to run every 15 minutes.
  2. Search your Google Calendar for events that start in the next 15 minutes.
  3. Send yourself a text for each one with BlueBot’s Send Text module.

Map the fields

BlueBot fieldMap it to
ToThe person’s mobile number from Google Calendar. US numbers can leave off the +1.
TextNext up: {{event_title}} at {{location}}.
{{event_title}} in the textGoogle Calendar’s event title field.
{{location}} in the textGoogle Calendar’s location field.
Metadatasource set to google-calendar, and record_id set to the record’s id, so the status and reply webhooks for this text can find the record again.
ServiceAuto, the default: iMessage when the person uses it, otherwise SMS through your iPhone.

Test it

Put your own number in To and press Run once. A text arrives on your phone, and the module’s output shows the message with state: "queued". Then map Google Calendar’s field back into To.

Before you turn it on

  • Text only people who asked to hear from you. Anyone who replies STOP goes on your stop list, and BlueBot cancels texts to them. Stop words
  • A text that can’t go yet waits with a hold rather than failing: quiet hours, your Mac away, a daily limit. Holds
  • Google Calendar with BlueBot on the integrations page says what else the two do together.